Executive Assistant to the Founder & CEO

Bangalore, Karnataka · Onsite Full-time 5-10 years Any Graduate Direct Client hiring Posted 4 days ago💰 Not disclosed

Must Have Skills

ExecutiveAssistanceCalendarManagementCSuiteSupportStakeholderManagementProjectManagementCommunicationTravelManagementMicrosoft365PowerPointExcelConfidentialityCalendar ManagementExecutive OperationsStrategic PlanningStakeholder ManagementCommunication SkillsProject ManagementMicrosoft 365Google WorkspaceAI Productivity ToolsEmotional IntelligenceStrategicPlanning, BusinessAcumen, BoardSupport, InvestorRelations, AIProductivityTools, ProcessOptimization, CrossFunctionalCoordination, GlobalOperations, TechIndustry, ChiefOfStaff, GoogleWorkspace

Preferred Skills

About The Company

We are calling candidates on behalf of a global technology company delivering AI-powered risk management and healthcare data solutions to Fortune 100 and enterprise clients. Our flagship platforms—including ComplyScore (Third-Party Risk Management) and PRIME (Provider Data & Performance solutions)—serve clients across the US, India, and Asia Pacific.

We are entering our next phase of global growth, product innovation, and strategic expansion.

Role Overview

We are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a trusted partner to the Founder & CEO.

This is not a traditional administrative role. This position requires someone who can operate with discretion, anticipate needs, manage executive operations, coordinate cross-functional priorities, and ensure seamless execution of high-impact initiatives across geographies.

The ideal candidate thrives in a fast-paced, growth-oriented environment and can balance strategic thinking with flawless execution.

Key Responsibilities

1. Executive Operations & Calendar Management

Own and optimize the CEO’s calendar across multiple time zones (US, India, APAC)

Prioritize meetings aligned to strategic objectives

Prepare agendas, pre-reads, and briefing notes

Ensure disciplined follow-up and action tracking

2. Strategic Initiative Support

Support quarterly and annual planning cycles

Track CEO-level goals and cross-functional initiatives

Assist in preparation of board decks, investor materials, and executive presentations

Monitor progress on key revenue, product, and expansion initiatives

3. Communication & Stakeholder Management

Draft executive-level communications (internal announcements, partner outreach, investor updates)

Coordinate with senior leaders across Sales, Product, Delivery, and Finance

Serve as liaison between CEO and leadership team

Maintain confidentiality with sensitive corporate matters

4. Travel & Event Coordination

Manage domestic and international travel logistics

Coordinate executive participation in conferences, summits, and client events

Prepare briefing materials for strategic meetings

5. Process Optimization

Identify inefficiencies in executive workflows and improve them

Establish systems for document management and meeting cadence

Support automation using AI tools and digital workflows

Ideal Candidate Profile

5–10+ years supporting C-suite executives, preferably in a tech or product company

Strong business acumen and ability to understand financial, product, and strategic discussions

Exceptional written and verbal communication skills

High discretion and emotional intelligence

Strong organizational and project management skills

Comfortable working across US and India time zones

Proficiency in Microsoft 365, Google Workspace, PowerPoint, Excel, and modern AI productivity tools

What Success Looks Like (First 6 Months)

CEO calendar aligned 100% to strategic priotes

Clean action tracking and accountability system in place

Board and quarterly decks prepared seamlessly

Proactive anticipation of executive needs

Measurable increase in CEO bandwidth for strategy, clients, and growth

Personal Attributes

Calm under pressure

Structured thinker

Bias toward action

Extremely detail-oriented

Operates with ownership and accountability

High integrity

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Do you have 5-10+ years of experience directly supporting C-suite executives, specifically in a technology or product company?Optional

Are you proficient in managing executive calendars across multiple time zones, including US, India, and APAC, and can you provide an example of how you've optimized a CEO's calendar for strategic objectives?Optional

This role requires operating with high discretion and maintaining confidentiality with sensitive corporate matters. Can you describe a situation where you successfully handled highly confidential information for an executive?Optional

Describe your experience in supporting strategic initiatives, such as assisting with board decks, investor materials, or tracking CEO-level goals. Please provide a specific example of a high-impact initiative you supported.Optional

How do you approach identifying and improving inefficiencies in executive workflows, and what experience do you have with process optimization, especially using AI tools or digital workflows?Optional

Are you proficient in Microsoft 365 (including PowerPoint and Excel) and Google Workspace, and do you have experience utilizing modern AI productivity tools in an executive support capacity?Optional

This role requires strong written and verbal communication skills for drafting executive-level communications and coordinating with senior leaders. Can you provide an example of a complex communication you drafted or managed for an executive?Optional

The company is entering its next phase of global growth. How comfortable are you working across US and India time zones, and what strategies do you employ to manage your workload and availability effectively in such an environment?Optional

What is your notice period with your current employer?Optional