Executive Assistant to the Director

JOB DESCRIPTION (Executive Assistant to the Director)

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Job Responsibility

·         Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.

·         Handle sensitive and complex issues in a professional and objective manner.

·         Communicate with the diverse teams within the Institute and ensure flawless flow of information from Director’s office to all functions.

·         Help in creating and setting systems in place, Manage and set up meeting calendars.

·         Help in building a desirable culture of the Institute under guidance from management.

·         Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

·         Maintain records of Director’s contacts.

·         Screen calls, enquiries and requests, and deal with them when appropriate.

·         Produce documents, briefing papers, reports, and presentations for the Director.

·         Act as the point of contact among Key managers, clients, and other external partners.

·         Format information for internal and external communication for emails, presentations, and reports.

·         Maintaining a high level of confidentiality and professionalism in all aspects of the role.

·         On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.

·         Take minutes during meeting.

 

**Job Requirement **

·       Work experience as an Executive Assistant or similar role.****

·       Excellent MS Office knowledge.****

·       Outstanding organizational and time management skills.****

·       Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).****

·       Excellent verbal and written communications skills and confidentiality.****